Hire a 24/7 Front Office Team That Never Calls in Sick, Never Misses a Lead, and Costs 90% Less Than Payroll.
Stop drowning in administrative busywork and late-night estimate drafting. Qexa automates your customer communication, follow-ups, and calendar booking so you can focus 100% on high-value revenue work.
When you're on a job or after hours, calls go to voicemail. 85% of callers hang up and call a competitor.
Responding to new leads within 60 seconds dramatically outperforms manual callbacks hours later.
Instant automated proposals win deals before competitors can even schedule an on-site visit.
Six Core Systems Built for Small Business Dominance
Engineered to capture new customers, eliminate front-desk bottlenecks, and automate repetitive administrative tasks.
24/7 Virtual Receptionist
Powered by AutoAnswer.app. Answers in 2 seconds with a natural voice, answers FAQs, collects lead specs, and routes emergency calls.
Instant Quoting & Proposals
Calculates job costs dynamically based on caller or web inputs, generating branded PDF proposals sent directly to their phone.
Automated Speed-to-Lead
Instantly triggers a 2-way AI conversational SMS to any web lead or missed call within 30 seconds to lock in bookings.
Frictionless Scheduling
Syncs natively with your Google Calendar or CRM. Offers open slots, sends automated reminders, and manages reschedules effortlessly.
Smart Website Chatbots
Trained specifically on your pricing, policies, and service menus. Converts anonymous web traffic into verified, qualified leads.
Reactivation & Reviews
Re-engages past customer databases for recurring seasonal jobs and triggers automatic 5-star Google review requests upon job completion.
Your front office runs on AI. Now put AI to work on your confidential client data, without it ever leaving your office.
Qexa installs and manages a private AI server inside your business. It reads your email, calendar and documents, flags what needs attention, and answers questions from your own records. No client data is sent to Big Tech AI vendors.
- On-premise AI server you own, sized to your firm. No per-seat AI subscriptions.
- Proactive briefs and alerts: urgent client email, meeting prep and a morning digest to your phone.
- AI firewall with approvals: nothing is sent or changed without your tap, and every action is logged.
- Built for accounting, law, financial, insurance, medical and real estate firms.
Manual Chaos vs. Autonomous AI Engine
See the tangible operational difference when Qexa powers your business.
| Workflow Element | The Old Manual Way | The Qexa AI Method |
|---|---|---|
| Inbound Calls | Voicemail black hole while working on jobs | Answered in <2s by human-grade voice AI |
| Web Inquiries | Followed up hours/days later (leads go cold) | Instant 2-way SMS conversation in 30 seconds |
| Estimate Turnaround | 24–48 hours of manual night typing | Automated quote delivered in 3 minutes |
| Schedule Booking | 5+ phone tags and SMS back-and-forths | Direct calendar booking synced to CRM |
| Dormant Contacts | Lost in spreadsheets; never contacted | Autonomous seasonal reactivation campaigns |
| Confidential Client Data | Pasted into public AI chatbots by staff | Processed on a private AI server in your office |
Frequently Asked Questions
Does the AI voice agent sound robotic?
Not at all. We utilize ultra-low latency, human-grade conversational voice synthesis that responds naturally, handles dynamic interruptions, and pauses naturally. Most callers assume they are speaking with an in-house front-desk receptionist.
Do I have to change my existing business phone number?
No. We keep your existing number and layer the AI on top of it with simple conditional call forwarding, so your marketing, signage, and Google listing stay exactly as they are.
What happens during an emergency or custom question?
The agent follows your escalation rules: it identifies urgency from the caller's intent, warm-transfers to your on-call line or dispatch team, and sends an immediate SMS summary of the conversation so nothing gets lost.
What CRMs and software do you integrate with?
Google Calendar, Jobber, Housecall Pro, ServiceTitan, HubSpot, GoHighLevel and thousands more through webhooks and Zapier. If your system has an API, we can connect the workflow.
Can AI work on confidential client data without sending it to the cloud?
Yes. With Qexa Private AI, the AI model, its memory and its logs run on a server you own, in your office. It works on your email, calendar and documents, nothing it reads is sent to an AI vendor, and it asks for your approval before it takes any action. Every engagement starts with a 30-day pilot on your own mailbox.