Put AI to work on your client data. Without handing it to Big Tech.
Qexa installs and manages a private AI server inside your office. It reads your email, calendar and documents, flags what needs attention, and answers questions from your own records. Your data never leaves your building.
Your team is already using AI. Do you know where your client data is going?
The newest AI assistants from Meta and OpenAI work around the clock on your email and calendar, from inside their own clouds. For firms that hold sensitive information, that is a risk most owners never agreed to take.
Client data in public chatbots
Staff paste contracts, statements and emails into free AI tools to save time. Once it's sent, you can't take it back.
Assistants that live in someone else's cloud
Always-on AI agents need full access to your inbox and calendar, and they run on the vendor's servers, under the vendor's terms.
Clients are asking about your AI policy
Clients, insurers and regulators want to know how you use AI on their information. "We don't" is no longer a competitive answer.
Everything a private AI assistant should do. On a server you own.
Powered by Phronis, open-source private AI infrastructure. Qexa sizes it, installs it, secures it and runs it for you.
On-premise AI server
A dedicated machine in your office running a modern open AI model sized to your firm. No per-seat AI subscriptions, no usage meters.
A memory of your whole business
Email, calendars, shared documents and policies become one private, searchable knowledge base. Ask questions, get answers from your own records.
Proactive alerts and briefs
It flags the urgent client email, briefs you before every meeting and sends a morning digest to your phone. It speaks up before you have to ask.
An AI firewall with you in control
Every action the AI proposes is checked against your rules and logged. Anything that changes a file or sends a message waits for your tap.
A safe doorway to ChatGPT and Claude
Still want the big cloud models for general work? Route them through your server, with private client data automatically kept out.
Managed by Qexa, end to end
Monitoring, updates, encrypted nightly backups, staff training and quarterly reviews. You use it. We keep it running and secure.
Cloud AI assistants vs. your own private AI
| Big Tech AI assistants | Qexa Private AI | |
|---|---|---|
| Where your data lives | On the vendor's servers | On a server in your office |
| Who processes your prompts | The vendor's AI, under its terms | Your own AI model, under your rules |
| Acting on your behalf | Vendor-defined approval flows | Your policy, your approval, full audit log |
| Cost model | Subscriptions per user, forever | One-time setup plus one flat managed fee |
| If you leave | Your history stays behind | You own the hardware, the software and every byte |
Built for firms that are trusted with sensitive information
If your clients would be uncomfortable seeing their files pasted into a public chatbot, private AI was made for you.
Prove it on your own email in 30 days. Then we install it.
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01
Strategy call
30 minutes on your data, your systems and where AI would save the most time. No obligation.
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02
30-day private AI pilot
Your mailbox, calendar and one document folder on a dedicated private server, with success criteria agreed up front.
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03
Install and harden
Hardware sized for your firm, installed on site, connected to your systems, encrypted and locked down. Staff trained.
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04
We manage it
Monitoring, updates, backups and a quarterly review of what your AI is doing and the time it's saving.
Start small. Own it outright.
Every engagement starts with a paid pilot. Server hardware is quoted per build at cost plus a 10–15% sourcing and build fee, and it is yours to keep. A single-GPU server typically runs $9,000 to $14,000 today; hardware quotes are valid for 14 days.
Private AI Pilot
- Dedicated private AI server
- One mailbox, calendar and document folder
- Morning brief and urgent-email alerts
- Day-30 results review
Essentials
Most firms start here- On-premise AI server, installed and hardened
- Email, calendar and document memory
- Proactive alerts, briefs and daily digest
- AI firewall, audit log, encrypted backups
- Fully managed, quarterly reviews
Business and Custom
- Team accounts and shared knowledge base
- Secure gateway to ChatGPT, Claude and Gemini
- Written AI-use policy and staff training
- Custom connectors and compliance support
Already use AutoAnswer.app as your AI front office? Private AI is the confidential back office that pairs with it.
Private AI runs your back office. AI Workforce runs your front desk.
Our 24/7 AI front office answers every call, texts every lead in 30 seconds, sends quotes and books appointments, powered by AutoAnswer.app. Use it on its own or pair it with your private AI server.
Private AI questions, answered
What is private AI for a small business?
An AI assistant that runs on a server you own, in your office, instead of in a tech company's cloud. It works on your email, calendar and documents, and none of that information is sent to an AI vendor.
Does my client data ever leave my office?
Not by default. The AI model, the memory and the logs all live on your server. If you choose to use a cloud model like ChatGPT for general work, the system blocks anything labelled private from being sent.
How is this different from ChatGPT or Microsoft Copilot?
Those services process your data on the provider's servers. Private AI keeps the model and your data on hardware you own, works proactively around the clock, and requires your approval before it takes any action.
Is it HIPAA compliant?
Keeping data on-premises removes the biggest obstacle, but compliance also depends on your policies and procedures. For healthcare clients we review each deployment against your obligations before installing.
What hardware do I need?
A workstation-class computer with a modern graphics card, which we source, configure and install. If your office isn't a good fit for a server, we can run it on a dedicated private cloud server instead.
What if something breaks?
Your managed plan includes monitoring and encrypted nightly backups. If hardware fails, we restore your AI and its memory onto a replacement.
Can Qexa also answer our phones and follow up with leads?
Yes. Qexa AI Workforce is our 24/7 AI front office, powered by AutoAnswer.app. It answers calls, texts new leads within 30 seconds, sends quotes and books appointments. Many firms pair it with Private AI so the front desk and back office both run on AI.
Who is behind Qexa?
Qexa Technology is a Nashville AI automation and cybersecurity firm led by Alex Curtis, with more than two decades at some of the world's largest telecom companies in mobile device management, cybersecurity and AI automation.
Find out in 30 minutes if private AI fits your firm.
We'll map where AI could save your team the most time, what it would take to keep your data in-house, and what it would cost. No pressure, no jargon.
Book Your Private AI Strategy Call Serving Nashville, Middle Tennessee and businesses nationwide